Security Standards for Electronic Meetings

On 12th May 2020, the Ministry of Digital Economy and Society (“MDES”) issued its Notification Re: Standards for Maintaining Security of Meetings Via Electronic Means B.E. 2563 (A.D. 2020).  The notification came to force on 27th May 2020.  It sets out the security standards for e-meetings required under the Emergency Decree on Electronic Meetings B.E. 2563 (A.D. 2020).  The key standards are summarized as follows.

1.     Each e-meeting must be conducted under the e-meeting control system of the entity that conducts the e-meeting or the e-meeting control system of a service provider.

2.     Each e-meeting must consists of at least:

(1)  a process to identify each attendee before the meeting begins by using information and/or telecommunications technology;

(2)  an interactive audio or video communication with sufficient channels and devices that facilitate clear and continuous transmissions;

(3)  the accessibility to the meeting documents by the attendees before and after the meeting;

(4)  the open and secret voting methods that can identify the number of votes and the total voting scores;

(5)  the retention of the information and evidence of the meeting and the electronic traffic data of all the attendees; and

(6)  the notification of the disruption that occurred during the meeting.

3.     The person in charge of conducting the e-meeting must retain all the information about the meeting or obtain it from the service provider within seven days from the meeting date and, if the meeting is a confidential meeting, set up security measures to prevent an unauthorized access to the confidential information and the meeting documents by any unauthorized person.

4.     The government offices must use a local control system for conducting confidential e-meetings and must not keep information of confidential meetings outside Thailand.

5.     The information security measures on the confidentiality, integrity, availability, authenticity, accountability, non-repudiation and reliability of each e-meeting must be maintained and the personal data of all parties concerned must be protected under the personal data protection law.

6.    The Electronic Transactions Development Agency (“ETDA”) is empowered to issue information security standards required for e-meeting control systems and to assess and certify that each e-meeting control system has met the e-meeting security standards of the MDES.

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